Find the conflicting procedures before your auditor does.
Nexora reads your handbooks, safety manuals and SOPs. It flags rules that contradict each other and documents nobody has reviewed in years, then answers employees' questions with the page each answer came from.
The handbook check takes about a minute and needs no signup. The trial needs no credit card.
Laurel Fork Manufacturing Co.
Lockout/Tagout Procedure
- Document type
- Procedure
- Department
- Maintenance
- Version
- Rev A
- Effective
- Aug 15, 2021
- Next review
- Aug 15, 20222
- Status
- Active
3. Group Lockout
For group work, the maintenance supervisor may apply a single supervisor lock on behalf of the crew. 1 Individual crew members are not required to apply personal locks when the supervisor lock is in place.
4. Shift Change
At shift change, the off-going employee may remove their lock once the supervisor has applied a supervisor lock.
1Conflicts with the Safety Manual
Safety Manual Rev C, section 4.2, requires every employee to apply their own personal lock.
2Review overdue since 2022
Still marked Active. Nobody has signed off on it since 2021.
What a document check turns up
We built a fictional 200-person sheet-metal plant in Blount County, wrote its eight policies and procedures the way real ones drift, and ran Nexora's Knowledge Health over them. Three of the findings:
- Conflict
Two lockout procedures disagree
The 2021 procedure lets one supervisor lock cover the whole crew. The current Safety Manual requires a personal lock from every worker.
- Lockout/Tagout Procedure 2021, page 1
- Safety Manual 2025, page 2
- Duplicate
Two handbooks, both marked final
Same version number, different PTO carryover: 40 hours in one, 80 in the other.
- Employee_Handbook_2026.pdf
- Employee_Handbook_2026_FINAL.pdf
- Superseded
A replaced policy is still marked Active
Purchasing Policy 2.0 replaced 1.0, but 1.0 is still on the drive with a $5,000 purchase order threshold instead of $2,500.
- Purchasing Policy 1.0 (2024)
- Purchasing Policy 2.0 (2026)
Laurel Fork Manufacturing is made up for demos. Most real document libraries are much bigger.
- One score out of 100
- Worked out from how current your documents are, how many disagree, how many questions went unanswered, and how many duplicates are lying around.
- Every finding goes to a person
- Someone on your team marks each one fixed or dismisses it. Nexora shows where the problem is; it doesn't decide which version is right.
- Your files stay as they are
- Nexora never rewrites or deletes a document. Old versions stay searchable for questions about how things used to work.
Then your team can just ask
The same documents answer questions from the floor, in plain English, with the page each answer came from. When two documents disagree, Nexora says so instead of picking one.
Question
How much is the shift differential?
Answer
$1.00 an hour on second shift and $1.50 an hour on third shift.
Source
- Employee Handbook 2026, section 4.3, page 2
Up and running in an afternoon
Step 1
Add your documents
Upload PDFs, Word files and spreadsheets, or sync a OneDrive or SharePoint folder so the library stays current on its own.
Step 2
Fix what gets flagged
Work through the conflicts, overdue reviews and duplicates Knowledge Health finds, starting with whatever your next audit will look at.
Step 3
Invite your team
Employees ask in plain English. Limit sensitive documents, like pay bands, to the groups who should see them.
About your documents
Handbooks, pay policies and safety procedures are private. Here is how Nexora treats them.
- A workspace for your company only
- Separation between companies is enforced in the database with row-level security, not just hidden by the app.
- Restricted documents stay restricted
- If a document is limited to HR, Nexora never searches it for anyone outside HR, so it can't surface in someone else's answer.
- Questions stay private
- Admins see document changes, usage and system health. They don't see what an employee asked.
- Not used to train AI models
- Your documents are used only to answer your own company's questions.
- Encrypted in transit and at rest
- Traffic uses HTTPS. Stored files and data are encrypted by our hosting providers.
- Policies and procedures only
- Please don't upload patient records, CUI, or classified or export-controlled material.
Questions people ask us
Is the handbook check really free?
Yes. Upload one PDF up to 4 MB and you get the report on the page, with no signup. If you want a copy and suggested wording for each fix, leave your email at the end.
How is Nexora different from searching our shared drive?
Search finds files with matching words. Nexora reads the documents, answers the question itself, and shows the page the answer came from. It also tells you when two documents disagree or one is overdue for review, which search never will.
We already have a document control system. Is this still useful?
Usually. The problems tend to hide outside the controlled system: HR folders, shared drives, and old PDFs that were emailed around and are still being followed.
Does Nexora train AI models on our documents?
No. Your documents are used only to answer your own company's questions.
Can every employee see every document?
Only if you leave it that way, which is the default. Admins can limit a document to certain groups, and Nexora then never searches it for anyone outside those groups.
Can admins read what employees ask?
No. Each person's questions are private to them. Admins see document and permission changes, usage and system health, not the content of anyone's questions.
What happens if the answer isn't in our documents?
Nexora says it couldn't find it. It doesn't fill the gap with a guess or outside knowledge, and the unanswered question shows up in Knowledge Health as a gap worth writing down.
What files does it read?
PDF, Word (.docx), Excel (.xlsx), CSV and plain text. It can also sync a Microsoft OneDrive or SharePoint folder so you don't have to re-upload changes.
Is billing per employee?
No, per company. Each plan includes a set number of seats and your whole team shares one bill. You can change plans or cancel at any time from Billing.
What happens when the trial ends?
If you haven't picked a plan, new uploads and new questions pause. Nothing is deleted, and everything comes back as soon as you subscribe.
Start with the handbook everyone already follows
Upload it, see what the check finds, and decide from there. Nexora is built near Knoxville, Tennessee, for the manufacturers and service businesses around it.